Shop Floor  ·  Reference

Time Logs: The Results of Barcode Scans

Every barcode scan your employees make on the shop floor creates a record in Time Logs. This is the page where admins go to see what was scanned, who scanned it, how long each job took, and how to correct a mistake. This guide walks you through opening Time Logs, reading the grid, filtering to find specific entries, and editing an incorrect record.

The Scan Barcodes Page

Employees don't interact with Time Logs directly. They use the Scan Barcodes page — scanning their badge, a work order, and a task to start a timer, then scanning STOP when the job is done. Each completed scan session becomes one entry in Time Logs.

Scan Barcodes page showing a timer starting after scanning a work order and task Scan Barcodes page showing the STOP scan closing the active timer

Barcode Labels in MS Word

To scan barcodes on the shop floor, you need printed labels. You can create them right in Microsoft Word (or any word processor) using the free IDAutomationHC39M_FREE.otf barcode font. Type your work order name or employee ID, apply the font, and the text renders as a scannable Code 39 barcode — ready to print on standard label stock.

Microsoft Word document showing a sheet of barcode labels ready to print, created with the IDAutomationHC39M barcode font

See Barcode Q&A for a description of the font and a direct download link. The font is free and installs like any other font — once installed, select your text in Word and change the font to IDAutomationHC39M_FREE to generate the barcode.

Where Barcode Scans Go

When an employee scans their badge, a work order, and a task at the shop floor scan station, Standard Time® starts a timer. When they scan STOP (or scan the next job), the timer closes and writes a completed record to the Time Logs page. Each record captures the employee name, the project (work order), the task, the start time, the end time, and the calculated duration.

Time Logs is not just for barcode scans — manual timer entries and hand-typed time records land here too. But for most shop floor operations, the bulk of what you see in Time Logs came directly from scan station activity.

Good to know: A scan only becomes a Time Log entry when the timer closes. If an employee scanned in but never scanned out, their timer is still running and the entry will not appear in Time Logs until it is stopped — either by another scan, by an admin, or by the end-of-day auto-stop if configured.

Opening Time Logs

Time Logs is accessed from the Standard Time® Home screen. Click the Time Logs tile and the grid opens showing all recorded entries — unfiltered by default, meaning you will see records from every employee and every project until you apply a filter.

Navigation path:
  1. Open Standard Time®.
  2. From the Home screen, click Time Logs.
  3. The Time Logs grid opens with all recorded entries.
Standard Time® Home screen with the Time Logs tile highlighted
Tabs: Clicking icons on the Home page opens or activates tabs along the top of the screen. Look for the Time Logs tab after clicking — that tab is where all barcode scans land.
Access rights: If you do not see a Time Logs tile on the Home screen, your account may have that right disabled. Ask your Standard Time® administrator to enable Access to Time Logs in your User Rights settings. Most shop-floor employees don't actually need to see the Time Logs page — the Scan Barcodes page is normally enough. Just scan and go!

Reading the Time Logs Grid

Each row in the Time Logs grid represents one completed time entry. The columns show you exactly what was captured when the timer closed.

Standard Time® Time Logs grid showing a list of completed time entries with columns for date, employee, project, task, start time, end time, and duration

Key columns to understand:

  • Date — the date the timer ran (not necessarily the date it was closed)
  • User — the employee whose badge was scanned to open the timer
  • Project — the work order or project that was scanned
  • Task — the specific task or operation scanned within that project
  • Start / End — the exact clock times the timer was opened and closed
  • Duration — calculated elapsed time between start and end
  • Actual Work — the billable or reportable hours for the entry (may differ from duration if breaks are excluded)
Tip: You can add or remove columns by right-clicking any column header and choosing Insert > Column or Delete > Column. The layout is saved between sessions, so configure it once for your reporting needs.

Filtering by Date or Employee

An unfiltered Time Logs grid shows everything in the system. The Filter panel lets you narrow results to a specific date range, employee, project, or any combination of those. Enable the Filter panel from View > Filter if it is not already visible.

To filter by date range:
  1. Open Time Logs from the Home screen.
  2. Click View > Filter to show the Filter panel on the left.
  3. In the Filter panel, expand Date Range and choose a preset — such as Last Month, This Week, or Last Quarter — or enter custom start and end dates.
  4. The grid updates immediately to show only entries within that range.
Standard Time® Filter panel with the Date Range section expanded and Last Month selected

After applying a date range, you can stack additional filters on top. Choose an individual employee or workgroup in the User section of the Filter panel, or select a specific project or folder in the Project section. Each filter narrows the grid further without removing the others.

Clearing old filters: Standard Time® remembers your last filter settings between sessions. If your results look unexpectedly narrow, check the Filter panel for leftover filters from a previous session. Look for the red − button next to each active filter and click it to remove filters you no longer need.

Editing an Incorrect Entry

Scan mistakes happen — an employee scans the wrong work order, forgets to scan out, or a barcode misreads. Admins can correct any time log entry directly from the Properties panel without deleting and re-entering the record.

To edit a time log entry:
  1. Open Time Logs and locate the entry you need to correct (use filters to narrow the list if needed).
  2. Click View > Properties to open the Properties panel on the right side of the screen.
  3. Click the row in the grid to select it — its fields appear in the Properties panel.
  4. Edit the field you need to change: project, task, start time, end time, or notes.
  5. Click Save (or press Enter) to write the correction.
Standard Time® Time Logs page with a single entry selected and its editable fields visible in the Properties panel on the right

Fields you can edit in the Properties panel include the project, task, start date and time, end date and time, notes, and billing rate. Duration recalculates automatically when you change the start or end time.

Missing scan-out: If an employee forgot to scan STOP, their entry will show a start time but no end time and will not appear in Time Logs until the timer is closed. An admin can close an open timer by opening the Active Timers view, selecting the employee's running timer, and stopping it — which writes the completed record to Time Logs with the time the admin stopped it.
Audit trail: Standard Time® logs changes made to time entries. If your organization requires an audit trail for payroll or billing purposes, edits made via the Properties panel are recorded with the date and user who made the change.
Related articles and FAQ:

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